If you have to have a meeting with a lot of different teachers in your school district, there is a good chance that you are going to be coping with many different schedules. This could make it very difficult for you to actually be able to get a meeting scheduled with everyone present. Here are some tips for coordinating schedules within a school district so that these district-wide meetings can happen and have as many people participating as possible.
1. Schedule Time Once a Month Where Everyone is Available in the School District
Your first step is to schedule times once a month where everyone is available in the school district. This could mean getting subs for an hour or two, having people who don't need to be at the meeting come and give a talk to the kids, or whatever else you need to do to make sure that the teachers are free to come to the meeting. This will need to be built into the schedule before the year starts in order to make sure that everyone will be able to make it.
2. Coordinate School Schedules Using Software
The next thing that you need to do is coordinate schedules using software within each school. This could mean that you use an email plugin that hooks to each teacher's calendar and automatically adds meetings as they are scheduled through email, or a separate piece of software that needs to be manually updated. This will allow teachers to see when other teachers are free and schedule their meetings accordingly to talk about in-subject materials, or for the principal to figure out when would be a good time to meet with everyone. The biggest challenge for this is going to be to get everyone using and trained on a single system. This means that you will need to implement it at the beginning of the year so that you can have time to train teachers on the system and so that all meetings starting from the beginning are scheduled and logged in the system.
A bonus will be that you will be able to use the meeting scheduling software to also claim rooms so that people will also know which rooms are free. A second bonus is that you will be able to open up certain sections to parents to schedule their parent-teacher conferences. This will allow teachers to be able to automate everything and for parents to find times that work for both them and the teacher.
For more information, talk to a company that specializes in scheduling software.